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  • Records management

    Our records centre located in Shotton, North Wales, has over 30 years of experience in providing records management and archive services.

    Our service promise

     

    Safety, security and peace of mind that your information is in safe hands.

    Contact us

    Shotton Records Centre

    Shotton Works

    Deeside, Flintshire

    Wales, UK

    CH5 2NH

    T +44 (0)1244 892533/4/5/6/7

    F +44 (0)1244 892538

    Overview

     

    The centre, which is one of the largest data storage facilities within the UK, consists of a purpose built storage facility to provide an archiving service for company financial, commercial, legal, historical, engineering, technical, occupational health and human resources records.


    The benefits of good record management are fundamental to business efficiency. Direct savings can be made through freeing up staff time and the cost of rents, rates, heating and lighting for all space released by having non-concurrent or semi-active archives stored.

     

    Our Facility

    The main warehouse is a purpose built storage facility, which has a storage capacity of over 181,000 cu ft (5125m³) which can be used to store a wide variety of archive material.

    Our facility has a state of the art fire protection system, high level security and regulated temperature controls to ensure your archives are given the best record management service available.

    Whether the records are financial, commercial, technical or personnel, stored as hard copy paper, Data tapes or on CD/DVD the Tata Steel Record Centre can provide you with the safety, security and peace of mind that your data is in safe hands and will be well looked after.

     

    Our History

    With over 30 years of experience in providing safe and secure record management services, the Tata Steel Record Centre is the ideal place for you to feel comfortable that your archives are in safe hands.

    The Tata Steel Record Centre started life in 1972 as a small warehouse with holding space for 10,000 cu ft of archive storage. At the time it was the North West regional record centre for British Steel, one of five regional record centres across the UK, with only a small staff of two. Over the following two decades the record centres activities changed very little, until 1989 when it was re-located to a larger purpose built storage facility on the Shotton site. As other regional record centres closed and re-allocated their archives Shotton record centre became the main centre of records management for the British Steel Corporation, mainly due to its centralised location and large storage facility.

    Over the next twenty years a lot has changed for the record centre, Corus was born out of a merger between British Steel and Koninklijke Hoogovens on 7th June 1999 and then later became a subsidiary of Tata Steel on 2nd April 2007, and now from the original five regional record centres only two are left, Shotton and Teesside. Shotton covers the vast majority of the UK.

    In 1993 the North East Wales NHS Trust approached Shotton record centre, to help with the storage of various forms of archiving and as such became the record centres first non British Steel/Corus customer. Now the Tata Steel Records Centre is now in a position to expand and utilise it's Records Management service and storage facility to other businesses and organisations by offering piece of mind for the safe storage of their company's documentation.

    Note: For Colorcoat sales support, please follow the link below

     

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    Frequently Asked Questions (FAQ)

     

    FAQ - Security

    How secure will my records be?

    Firstly the building itself has an intruder alarm system, which includes:

    • Magnetic door contact on all access points.

    • P.I.R. (Passive Infra Red) movement detectors, that are strategically placed throughout the entire building

    • Anti Vibration Alarm which covers the exterior walls of the building.

    Tata Steel, Shotton site has its own on-site security force, the intruder alarm system is connected directly to the security gatehouse, situated 200 yards away. The security team man both road access points from the gatehouses and also perform routine foot patrols around the site. A monitored CCTV network also covers the entire site.

     

    Is there fire protection?

    Sprinkler systems are located within the storage facility racking system, roof space, offices areas and amenities. Smoke detection is provided by a VESDA (very early smoke detection alarm system) and heat detection beam masters. Fire extinguishers and fire hose reel points are situated throughout the building. Tata Steel, Shotton site has its own on-site fire fighting team for quick response and the alarm system is linked to the local fire authorities, Queensferry fire station, situated less than three miles away. The record centre is strictly a no smoking premises.

     

    How safe will my data be during transport?

    You archives will be collected from your business premises by our record centre collection teams. These members of staff are uniformed, for identification purposes, and travel in unmarked vehicles. If for any reason the record centre collection teams are unable to collect your archives our preferred courier of choice will be instructed to collect from your premises.

     

    FAQ - Services


    How can I arrange a collection?

    Upon agreeing to our terms and conditions and signing a storage licence agreement (call for more details), you will be issued with you first free record centre stationary, which consists of:

    • Large archive boxes (37 x 27 x 25)

    • Small archive boxes (39 x 30 x 13)

    • Drawing archive boxes

    • Record centre security tape

    • Transmittal lists

    After you have compiled and prepared your boxes for transfer and submitted your completed transmittal list to us, a member of our staff will contact you to arrange a date and time of collection. (Terms apply call for details).

     

    What if I need something back?

    If you require anything extracted from a box or even an entire box, a simple phone call, E-Mail or fax with your unique departmental code and details of which box and the contents you require is all we need. A member of our staff will then contact you when the extraction is complete and inform you of when to expect your retrieval to arrive.

     

    What happens when my archives reach the end of their shelf life?

    When your records reach the end of their retention period the record centre will issue you with a destruction certificate, enquiring whether you want the archives destroyed or kept for longer. All destruction certificates must be signed authorised and returned to the record centre, we will not destroy any archives without signed authority to do so. When the authorisation process is complete the archives are then extracted from our shelves and securely shredded by our disposal waste management contractors and then recycled to help the environment.

     

    FAQ - General

    What if I need to contact you?

    All of our contact details are available on the right hand side of the screen; we can accept E-Mails any time of the day. If you wish to speak to a record officer in person please call during our normal business hours 08:00 – 16:00 Monday-Friday.

     

    Is there a facility for me to come and view my archives on your premises?

    There is a search room facility available to all of our customers who wish to come and view or audit their own records. A minimum of 24hrs notice must be given for site access and security purposes.

     

    Who will handle my enquiries?

    A dedicated team of record officers and the record centre manager will be on hand to deal with any requests or enquiries you may have and provide you with a full and comprehensive record management service.

     

    What standards do you comply with?

    We are approved by the following standards:

    • BS EN ISO 9001:2008
    • BS EN ISO 14001:2004
    • OHSAS 18001:2007
    • BES6001
    • Investors in People

     

     

    back to top

    Location

     

    Located in Deeside, Flintshire, North Wales, the record centre is situated on the Tata Steel, Shotton site.

    The site itself is in prime location as it boasts both good road and rail links. The record centres close proximity to the M56 and M6 motorways gives us the potential to have road access to virtually the entire UK.

     

     

    back to top

    Overview

    Overview

     

    The centre, which is one of the largest data storage facilities within the UK, consists of a purpose built storage facility to provide an archiving service for company financial, commercial, legal, historical, engineering, technical, occupational health and human resources records.


    The benefits of good record management are fundamental to business efficiency. Direct savings can be made through freeing up staff time and the cost of rents, rates, heating and lighting for all space released by having non-concurrent or semi-active archives stored.

     

    Our Facility

    The main warehouse is a purpose built storage facility, which has a storage capacity of over 181,000 cu ft (5125m³) which can be used to store a wide variety of archive material.

    Our facility has a state of the art fire protection system, high level security and regulated temperature controls to ensure your archives are given the best record management service available.

    Whether the records are financial, commercial, technical or personnel, stored as hard copy paper, Data tapes or on CD/DVD the Tata Steel Record Centre can provide you with the safety, security and peace of mind that your data is in safe hands and will be well looked after.

     

    Our History

    With over 30 years of experience in providing safe and secure record management services, the Tata Steel Record Centre is the ideal place for you to feel comfortable that your archives are in safe hands.

    The Tata Steel Record Centre started life in 1972 as a small warehouse with holding space for 10,000 cu ft of archive storage. At the time it was the North West regional record centre for British Steel, one of five regional record centres across the UK, with only a small staff of two. Over the following two decades the record centres activities changed very little, until 1989 when it was re-located to a larger purpose built storage facility on the Shotton site. As other regional record centres closed and re-allocated their archives Shotton record centre became the main centre of records management for the British Steel Corporation, mainly due to its centralised location and large storage facility.

    Over the next twenty years a lot has changed for the record centre, Corus was born out of a merger between British Steel and Koninklijke Hoogovens on 7th June 1999 and then later became a subsidiary of Tata Steel on 2nd April 2007, and now from the original five regional record centres only two are left, Shotton and Teesside. Shotton covers the vast majority of the UK.

    In 1993 the North East Wales NHS Trust approached Shotton record centre, to help with the storage of various forms of archiving and as such became the record centres first non British Steel/Corus customer. Now the Tata Steel Records Centre is now in a position to expand and utilise it's Records Management service and storage facility to other businesses and organisations by offering piece of mind for the safe storage of their company's documentation.

    Note: For Colorcoat sales support, please follow the link below

     

    back to top

    FAQ

    Frequently Asked Questions (FAQ)

     

    FAQ - Security

    How secure will my records be?

    Firstly the building itself has an intruder alarm system, which includes:

    • Magnetic door contact on all access points.

    • P.I.R. (Passive Infra Red) movement detectors, that are strategically placed throughout the entire building

    • Anti Vibration Alarm which covers the exterior walls of the building.

    Tata Steel, Shotton site has its own on-site security force, the intruder alarm system is connected directly to the security gatehouse, situated 200 yards away. The security team man both road access points from the gatehouses and also perform routine foot patrols around the site. A monitored CCTV network also covers the entire site.

     

    Is there fire protection?

    Sprinkler systems are located within the storage facility racking system, roof space, offices areas and amenities. Smoke detection is provided by a VESDA (very early smoke detection alarm system) and heat detection beam masters. Fire extinguishers and fire hose reel points are situated throughout the building. Tata Steel, Shotton site has its own on-site fire fighting team for quick response and the alarm system is linked to the local fire authorities, Queensferry fire station, situated less than three miles away. The record centre is strictly a no smoking premises.

     

    How safe will my data be during transport?

    You archives will be collected from your business premises by our record centre collection teams. These members of staff are uniformed, for identification purposes, and travel in unmarked vehicles. If for any reason the record centre collection teams are unable to collect your archives our preferred courier of choice will be instructed to collect from your premises.

     

    FAQ - Services


    How can I arrange a collection?

    Upon agreeing to our terms and conditions and signing a storage licence agreement (call for more details), you will be issued with you first free record centre stationary, which consists of:

    • Large archive boxes (37 x 27 x 25)

    • Small archive boxes (39 x 30 x 13)

    • Drawing archive boxes

    • Record centre security tape

    • Transmittal lists

    After you have compiled and prepared your boxes for transfer and submitted your completed transmittal list to us, a member of our staff will contact you to arrange a date and time of collection. (Terms apply call for details).

     

    What if I need something back?

    If you require anything extracted from a box or even an entire box, a simple phone call, E-Mail or fax with your unique departmental code and details of which box and the contents you require is all we need. A member of our staff will then contact you when the extraction is complete and inform you of when to expect your retrieval to arrive.

     

    What happens when my archives reach the end of their shelf life?

    When your records reach the end of their retention period the record centre will issue you with a destruction certificate, enquiring whether you want the archives destroyed or kept for longer. All destruction certificates must be signed authorised and returned to the record centre, we will not destroy any archives without signed authority to do so. When the authorisation process is complete the archives are then extracted from our shelves and securely shredded by our disposal waste management contractors and then recycled to help the environment.

     

    FAQ - General

    What if I need to contact you?

    All of our contact details are available on the right hand side of the screen; we can accept E-Mails any time of the day. If you wish to speak to a record officer in person please call during our normal business hours 08:00 – 16:00 Monday-Friday.

     

    Is there a facility for me to come and view my archives on your premises?

    There is a search room facility available to all of our customers who wish to come and view or audit their own records. A minimum of 24hrs notice must be given for site access and security purposes.

     

    Who will handle my enquiries?

    A dedicated team of record officers and the record centre manager will be on hand to deal with any requests or enquiries you may have and provide you with a full and comprehensive record management service.

     

    What standards do you comply with?

    We are approved by the following standards:

    • BS EN ISO 9001:2008
    • BS EN ISO 14001:2004
    • OHSAS 18001:2007
    • BES6001
    • Investors in People

     

     

    back to top

    Location

    Location

     

    Located in Deeside, Flintshire, North Wales, the record centre is situated on the Tata Steel, Shotton site.

    The site itself is in prime location as it boasts both good road and rail links. The record centres close proximity to the M56 and M6 motorways gives us the potential to have road access to virtually the entire UK.

     

     

    back to top